Teams and Businesses

Manage item sharing settings in 1Password Business

Learn how to use Advanced Protection to manage item sharing settings for your team.

With 1Password Business, you can use Advanced Protection to manage item sharing settings. You can change who your team can share items with outside your account and how long item links can be shared.

You can use Advanced Protection if you’re an owner, administrator, or part of a group with the Manage Settings permission.

To manage your settings, sign in to your account on 1Password.com, click Security in the sidebar, then click “Manage policy” in the Item Sharing section.

Manage who your team can share items with

The settings to manage who your team can share items with

To manage who your team can share items with outside your account, select the policy you’d like to apply:

  • Anyone: Team members can share items they have access to with anyone outside of the account. Anyone with the link can view the item.
  • People who can verify their email address: Team members can share items with anyone, but must specify the email addresses for each recipient. Recipients have to verify they have access to the email address before they can view the item.
  • People with an email address at an approved domain: Team members can share items only with an email address that uses an approved domain.

After you select a policy, click Save.

Manage approved domains

You can manage the list of approved domains when you select the “People with an email address at an approved domain” policy or click “Manage approved domains”.

To add an approved domain, enter the domain (for example: acme.com), then press Enter. To remove an approved domain, click   next to the domain. Then click Update Approved Domains to save your changes.

The settings to manage the approved domains for item sharing

Manage how long items can be shared

The settings to manage who your team can share items with

You can manage how long items can be shared by setting limits on:

  • Maximum link lifespan: Set to 1 hour, 1 day, 7 days, 14 days, or 30 days.
  • Default expiration: Set to 1 hour, 1 day, 7 days, 14 days, or 30 days.
  • Item views: Turn “Links expire after the item is viewed 1 time” on or off.

When you’re done, click Save.

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