Send Insights notifications to your organization

Learn how to notify your organization about data breaches and their 1Password usage.

With 1Password Business, you can use Insights to send your organization automated emails about data breaches and opportunities to improve their security practices.

You can send Insights notifications if you’re an owner or part of the Security group.

To get started, sign in to your account on 1Password.com, select Reports in the sidebar, then select Insights.

Send notifications about data breaches

On the Insights page, navigate to the “Data breaches” section. You can send notifications about data breaches to team members or to people with company email addresses who haven’t yet joined your organization.

Data breaches affecting team members

If any of your team members’ information is leaked in a data breach, you can send them an automated email with instructions on how to change their passwords.

  1. Select Review data breaches.
  2. Select Notify everyone affected to send all affected team members an automated email.
The section of the sidebar where you can send a notification to team members affected by data breaches.

Any team member affected by a data breach will receive an email from no-reply@1password.com:

The automated email reminder sent to team members affected by data breaches.

Data breaches affecting other company email addresses

If company email addresses belonging to people who haven’t yet joined your organization are found in a data breach, you can send them an invitation to start using 1Password.

  1. Select Review emails.
  2. Select Invite all to invite all affected email addresses to 1Password.
The section of the sidebar where you can send a notification to company email addresses affected by data breaches.

They’ll receive an email from no-reply@1password.com inviting them to join your organization:

The automated email reminder sent to people with company email addresses affected by data breaches who haven't joined 1Password yet.

Send notifications about developer secrets on local disks

Help

Email notifications for developer secrets on local disks aren’t automated at this time. You’ll need to manually copy the notifications and send emails to affected team members.

When you turn on the local disk scanning policy, 1Password generates a developer secrets discovery report that identifies developer secrets stored in plaintext on devices signed in to your organization’s 1Password account with the desktop app. You can send notifications to the affected team members so they can secure those secrets.

To notify a team member about plaintext developer secrets found on their device:

  1. In the developer secrets discovery report, select the link in the People column for a secret that needs to be mitigated.
  2. In the Actions column, select Preview message for one of the people in the list. The message contains the name of the secret, the device and file path where it’s located, and the recommended action to secure it.
  3. Select Copy message, then paste the message into an email and send it to the recipient.
The email message you can copy and send to people who have developer secrets stored in plaintext on their local disks.

After they get the message, the team member can use 1Password Developer Watchtower to help them import SSH keys and .env files into 1Password, then remove the plaintext secrets from disk.

Send notifications about team usage

On the Insights page, navigate to the “Team usage” section. You can send notifications about 1Password usage to:

To send notifications about team usage insights:

  1. Select View details to see a list of affected team members for any report.
  2. Choose any team members you want to notify.
  3. Select Send reminder to team members or Send reminder email to send an automated email.
The section of the sidebar where you can send notifications about team usage reports.

Team members who haven’t signed in to 1Password recently

If any of your team members haven’t signed in to 1Password recently, you can send them a reminder encouraging them to continue using 1Password to save logins and sign in to websites.

They’ll receive an email from no-reply@1password.com that prompts them to continue using 1Password to secure their private, work-related information.

Team members who aren’t using their Employee vaults

If any of your team members haven’t added any items to 1Password yet, you can send them a reminder encouraging them to use 1Password to save logins and sign in to websites.

They’ll receive an email from no-reply@1password.com that prompts them to use 1Password to secure their private, work-related information:

The automated email sent to team members who haven't added any items to 1Password.

Team members who haven’t redeemed their free 1Password Families membership

If your company offers a free 1Password Families membership, and any of your team members haven’t redeemed their family account yet, you can send them a reminder to do so.

They’ll receive an email from no-reply@1password.com that prompts them to redeem their membership:

The automated email sent to team members who haven't redeemed their free 1Password Families membership.

Learn more


Published: