Teams and Businesses

Create, share, and manage vaults in your team

Learn how to create new vaults to organize your team’s information and give team members access to items they need.

You can use vaults to organize your items and share them with others. You can also manage the access each person has in each vault.

Sign in to your account on 1Password.com or open and unlock the 1Password app to get started.

Create a vault

In the 1Password apps

To create a vault, click in the sidebar.

If you’re signed in to multiple 1Password accounts, click beside the name of the account where you’d like to create the vault.

Give your vault a name. You can also enter a description and choose an icon.

When you’re done, click Create. Your new vault will appear on all your devices.

The pop-up to create a new vault in the 1Password app

To create a vault, tap the Items icon at the bottom of the screen, then tap New Vault.

If you're using an iPad, tap New Vault in the sidebar.

If you’re signed in to multiple 1Password accounts, tap New Vault under the name of the account where you’d like to create the vault.

Give your vault a name. You can also enter a description and choose an icon.

When you’re done, tap Create. Your new vault will appear on all your devices.

The pop-up to create a new vault in the 1Password app

Help

If you don’t see the option to create a vault, learn how to customize the items tab to see your vaults. If you’re using an iPad, you can customize the sidebar instead.

To create a vault, click in the sidebar.

If you’re signed in to multiple 1Password accounts, click beside the name of the account where you’d like to create the vault.

Give your vault a name. You can also enter a description and choose an icon.

When you’re done, click Create. Your new vault will appear on all your devices.

The pop-up to create a new vault in the 1Password app

To create a vault, tap Items, then tap New Vault.

If you're using a tablet, tap New Vault in the sidebar.

If you’re signed in to multiple 1Password accounts, tap New Vault under the name of the account where you’d like to create the vault.

Give your vault a name. You can also enter a description and choose an icon.

When you’re done, tap Create. Your new vault will appear on all your devices.

The pop-up to create a new vault in the 1Password app

Help

If you don’t see the option to create a vault, learn how to customize the items tab to see your vaults. If you’re using a tablet, you can customize the sidebar instead.

To create a vault, click in the sidebar.

If you’re signed in to multiple 1Password accounts, click beside the name of the account where you’d like to create the vault.

Give your vault a name. You can also enter a description and choose an icon.

When you’re done, click Create. Your new vault will appear on all your devices.

The pop-up to create a new vault in the 1Password app

On 1Password.com

To create a vault, click New Vault on your Home page.

To choose from a list of suggested vaults, click Suggestions and select a vault from the list. Your new vault will be created automatically.

To create a custom vault, click Custom and give your vault a name. You can also add a description and an icon. Administrators on your team can manage your vault by default. If you turn off this option, only team owners will have access to your vault.

When you’re done, click Create Vault. Your new vault will appear on all your devices.

The pop-up to create a new vault on 1Password.com

Tip

After you create a new vault, learn how to move and copy items between vaults.

Edit a vault

In the 1Password apps

To change a vault’s name or description, right-click the vault in the sidebar and choose Edit Vault. Enter a new name or description, then click Save.

To permanently remove a vault and all its items from your account and your devices, right-click the vault in the sidebar and choose Delete Vault.

When you delete a shared vault, it will also be removed from the devices of everyone you were sharing it with. Every team member has a built-in Private vault that can’t be renamed or deleted.

The pop-up to edit a vault in the 1Password app

To change a vault’s name or description, right-click the vault in the sidebar and choose Edit Vault. Enter a new name or description, then click Save.

To permanently remove a vault and all its items from your account and your devices, right-click the vault in the sidebar and choose Delete Vault.

When you delete a shared vault, it will also be removed from the devices of everyone you were sharing it with. Every team member has a built-in Private vault that can’t be renamed or deleted.

The pop-up to edit a vault in the 1Password app

To change a vault’s name or description, tap Items, then tap the vault. Tap and choose Edit Vault. Enter a new name or description, then tap Save.

If you're using a tablet, tap the vault in the sidebar.

To permanently remove a vault and all its items from your account and your devices, tap Items, then tap the vault. Tap and choose Delete Vault.

If you're using a tablet, tap the vault in the sidebar.

When you delete a shared vault, it will also be removed from the devices of everyone you were sharing it with. The built-in Private vault can’t be renamed or deleted.

The pop-up to edit a vault in the 1Password app

To change a vault’s name or description, right-click the vault in the sidebar and choose Edit Vault. Enter a new name or description, then click Save.

To permanently remove a vault and all its items from your account and your devices, right-click the vault in the sidebar and choose Delete Vault.

When you delete a shared vault, it will also be removed from the devices of everyone you were sharing it with. Every team member has a built-in Private vault that can’t be renamed or deleted.

The pop-up to edit a vault in the 1Password app

On 1Password.com

To make changes to a vault, click Vaults in the sidebar and choose the vault you want.

Get help if you don't see Vaults in the sidebar.

To change a vault’s name or description, click Edit Details. Enter a new name or description, then click Save.

To permanently remove a vault and all its items from your account and your devices, click More Actions > Delete Vault.

When you delete a shared vault, it will also be removed from the devices of everyone you were sharing it with. Every team member has a built-in Private vault that can’t be renamed or deleted.

The view to edit a vault on 1Password.com

Share a vault

You can share a vault with existing team members or groups. You can also invite new people to your team and share a vault with them.

To share a vault with someone on 1Password.com:

  1. Click Vaults in the sidebar, then click the name of the vault you want to share.

    Get help if you don't see Vaults in the sidebar.

  2. Click Share Vault, then enter the name of a team member or group.

    If you want to invite a new person, enter their email address.

  3. Select the name of the team member or group in the dropdown menu.

    If you're inviting a new person, select their email address in the dropdown menu.

  4. Repeat the previous steps for each person or group you want to share the vault with, then click Save.
The page on 1Password.com that shows the list of team members a vault has been shared with

After you’ve shared the vault, existing team members and groups can view and edit items in it on all their devices. People who were invited must accept their invitations and be confirmed before they can access the vault.

Manage access

To manage access to a vault on 1Password.com, click Vaults in the sidebar, then click the name of the vault you want to manage.

Manage app access

To choose which apps can be used to access a vault, click Manage next to App Access. Select or deselect the apps, then click Update App Access.

Manage permissions

To change the permissions for a person or group, click to the right of a person or group. You’ll see different permissions, depending on if you have a team or business account:

1Password Teams

1Password Teams includes three permissions:

  • Allow Viewing: view items in the vault, view concealed passwords, and copy item details, including passwords, to the clipboard
  • Allow Editing: create, edit, move, copy, print, archive, and delete items in the vault
  • Allow Managing: grant and revoke access to the vault, change permissions for others, and delete the vault

1Password Business

1Password Business includes five permissions:

  • View Items
  • Create Items
  • Edit Items
  • Archive Items
  • Delete Items

Client settings provide additional control:

  • View and Copy Passwords: view concealed passwords and copy them to the clipboard
  • View Item History: view and restore previous versions of items in the vault
  • Import Items: move or copy items into the vault
  • Export Items: save items in the vault to an unencrypted file that other apps can read
  • Copy and Share Items: copy items between vaults, or share them outside of 1Password
  • Move Items: move items to another vault
  • Print Items: print the contents of items in the vault

Manage Vault allows a team member or group to grant and revoke access to the vault, change permissions for others, and delete the vault.

Get help

If someone can’t access the information they’re supposed to:

  1. Make sure their account setup has been completed and confirmed by an administrator.
  2. Make sure the vault is shared with them.

    Guests can only have access to one vault.

  3. Make sure they have the permissions they need in the vault.

If you’ve stopped sharing a vault with someone and they still have access, make sure they’re not in a group that has access to the vault.

If you’re not sure who has access to a vault, click Vaults in the sidebar, then click the name of the vault. You’ll see a list of the people and groups who have access to it. If you use 1Password Business, you can also create a usage report for the vault to see who has access.

If you don’t see Vaults in the sidebar, click on a vault on the Home screen. If you don’t see on the vault, make sure you have permission to manage the vault.

If you need to share an item with someone you don’t share a vault with or who doesn’t use 1Password, learn how to securely share an item with anyone.

Learn more

Still need help?

If this article didn't answer your question, contact 1Password Support.

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